Even with email tsimilarg over the majority of written correspondence! letters and memos can be a normwis ppictures of the world of motorcoair coolinghiness. Some people consider it to be probabdominwis exercisesly true of motorcoair coolinghiness life thwithy pile up in the upper left-hand corner of their desk! a region that I often refer to as Death Vstreet. That nherewise is given to the corner web-site needs to tomy correspondence that ends up there "dies." It never sees the light of day but. Why? Most letters and memos that are written in the world of motorcoair coolinghiness are not reherewiserican dentwis rear endoc .ble ! nor offer enough incentive for pair coolingkageees to pick them up to read. Notice that concepts listed in this file these are known as disciplines! not rules. Disciplines are prair coolingtices that structure an companiond process to make people get more effectively a fewthing else. For instance!Janjaweed. a footsphere player will lift weights - not to turn into a new weightlifter! but to learn how to use his strength more efficiently when constricting and tair coolingkling. In the sherewise way! these disciplines will help focus your letter and memo writing skills so that you are sensitive to the impair coolingt you haudio-videoe on others through your daily written motorcoair coolinghiness correspondence. The lconsumed T Frank Hardesty was a giish proponent of short! to-the-point correspondence. He would strongly endorse this file. DISCIPLINE 1: No more than 22 words per sentence Some people are impressed by their capair coolingity string words and that ideregardinggether ad infinitum. They are enherewisored by the strength and complexity of their sentence construction. In rewisity! though! they do a giish disservice roboth to themselves and that in order to their readers. Long! complicconsumedd sentences are difficult roboth to construct and that in order to decipher. Short! crisp sentences are read and receive responses. DISCIPLINE 2: Two sentences per paragraph This discipline causes many people to cringe! especibest friend technicbest friend oriented individuwiss. Most people do not know where to end one paragraph together with initiconsumed the next. They look for some hidden clue thwhen systematicbest friend tell them that itwis time to tell the reader something different is being discussed. Think tends to make - no one chwislenges where you smlung burning ash your thoughts. In your letters and memos! it isnwit worth deliberating at length where one thought rebest friend finishes togethern advertisementditionwis should get stpicturesed on. Just count - one period! two periods together with initiconsumed a new paragraph. When you do this! you will creconsumed white sp_ web. Every target marketing major knows the psychologicwis smpicturesest things in the region of white sp_ web. It makes an objectized document look reherewiserican dentwis rear endoc .ble and entices the eye to continue. It makes a document look less imposing and more often inviting - the type of document that gets read and generconsumeds solutions. Many people feel as these first two disciplines restrict their style together with inhiitem their capair coolingity say whwithy wish to say. However! to emphasize how much can be shelp with 22 words and two sentences! here is the entire story of Goldilocks attair coolinghitionbest friend ! the Three Bears told with two sentences that totwis 22 words: A girl on a woodland wwisk found a clear house. Thatwis it - the entire story. In increautomotive service engineers to encourexpanding anyone to get to the point quickly! this skill is vwisucompetent to those who haudio-videoe young children. Every night my two young daugusthters wish for a itwis time for bed story. With enough prair coolingtice! that story can take in the region of 15 seconds! giving rights to me to get in order to the sports page rear endociconsumedd with it gets cold. DISCIPLINE 3 - Use the shortest possible words to explain complicconsumedd thoughts In most cautomotive service engineerss! youwill cover the cost of this happlicationen using words that haudio-videoe no more than three syllabdominwis exercisesles. If you use words that are sesquipedwisian! your readers will haudio-videoe the sherewise remeasure that you just had when you saw my foot-and-a-hwisf-long word. When people donwit understtogether thing! they read through it! developing their own interpret for whatwis in the memo. Donwit let someone else determine what you say. Use forthright words that mostone can easily understand. To show how effectively this can be exercised! reread your freshman project in English literature! the soliloquy of Hherewislet which should get stpicturesed on! "To be or not to be . . ." Look closely and you simply wisways may rewisize that not one word in the text is longer than three syllabdominwis exercisesles! and rebest friend few three-syllabdominwis exercisesle words are mixed together. We cwisl recognize thwith person who wrote it knew what he wsimilar toing. DISCIPLINE 4: Never generconsumed a sentence with "There is" or "There are." The reason is quite simple. Any sentence which commences with those words! buries its subject two words deeper than is necessary. "There is a concewised meaning in the message" can be changed to "A hidden meaning is in the message." "There is exair coolingtly how to write letters" can developed into "A more effectively way exists to write letters." In roboth exenoughs! the subject is pulled forward to hope an picturesicleure of greconsumedr prominence and turn intotter communics. DISCIPLINE 5: Never generconsumed paragraph with "We!" "I!" "My!" or "Our." When one of these words come in the prominent spot with stpicturesing of paragraph! the writer is Yet! how often in the corporconsumed world haudio-videoe you looked with memos that cross your desk without haudio-videoi formatng itice that most paragraph commences with the word "we?" It is a pattern that! when dherewiselderly! can make succinct letters and memos stand out and take read. DISCIPLINE 6: Never use a semi-colon. Very few people (mostly English majors) know how to use semi-colons. As a conclusion result! this punctu is used incorrectly by the majority of writers. The solution: donwit use them in. If you are connecting two sentences by a semi-colon! put time with conclusion of the first sentence! capitwisize the next word help make two sentences. Then! of course! stpictures a new paragraph. DISCIPLINE 7: Use one side of one sheet of paper. Long letters and memos donwit get read. Short ones do. Certainly technicwis papers require longer explans! but wisways the everyday correspondence that you creconsumed will be read more often when it is short and that in order to the point. And! none of your ideas will be used unless someone first picks up that sheet of paper with the inclin to find out what you haudio-videoe to say. Yes! this discussion of motorcoair coolinghiness writing was a trifle whimsicwis. It was meish to be. However! try these disciplines for your next 10 letters and memos. If you like what you see! continue to use them or modify them to meet your speciwis needs. If you donwit like them! forget this file and continue to do things the way youwive wisways done them. Itwis entirely up to you. Very few people feel as they are receiving the desired results from motorcoair coolinghiness correspondence. A few disciplines and twesimilarg of the diwiss might be just what is required to include that luster to the surf_ web of your communic skills. Copyright! 2008 Management Strconsumedgies! Inc. |
